Company Name:
Alberta Adolescent Recovery Centre
Approximate Salary:
38000.00 Per Year
Location:
Calgary, AB, Alberta
Country:
Canada
Industry:
Social Services
Position type:
Full Time
Experience level:
Less than 2 years
Education level:
High School or equivalent
Street:
303 Forge Road SE
City:
Calgary
State:
Alberta
Fax:
403-705-0220
ID
8457
376
Phone:
403-253-5250

Receptionist/Clinical Secretary

POSITION SUMMARY:  Reporting to the HR Generalist the Receptionist/Secretary will have direct responsibilities for performing all duties to manage AARC’s Front Line Office reception and assisting in the administration of all departments as required.

Responsibilities

  • Telephone Management and greet visitors to AARC
  • Create and maintain files for new clients – organize all documents according to the checklist provided and CAC standards
  • Provides clerical support to the on-site LPN
  • Provides support for the executive assistant to the executive director.
  • Provides clerical support to the pre-assessment and intake coordinator.
  • Data-entry of information into clinical database
  • Assist with clinical correspondence, event correspondence and finance correspondence as directed
  • Assist the Director of Community and Administration as required
  • Manage office supplies including inventory
  • Manage in-coming and out-going mail
  • Fax and photocopy including training new staff on the use of fax, photocopy machine and telephones
  • Board room scheduling/appearance/supplies
  • Maintain appearance of front office reception, photocopy room and coffee room
  • Document donations and posting
  • Provide program information distribution
  • Manage staff meeting agenda and minutes
  • Operate within the philosophy, culture and values of the organization
  • All other duties as assigned

 

Qualification Requirements

  • Related experience in the position
  • Strong oral and written communication skills
  • Ability to manage a multi-line telephone system
  • Computer proficiency in word processing, excel, and database programs
  • Ability to manage multiple tasks
  • Strong organization ability and attention to detail
  • Willing to learn new tasks
  • Flexibility; ability to work as a team player as well as independently
  • Professionalism and diplomacy

Interested applicants are invited to submit resumes with cover letters, in confidence, to [email protected] or by fax: 403-705-0220

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