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Company Name:
Children's Cottage Society
Approximate Salary:
Not Specified
Calgary, Alberta
Position type:
Full Time
Experience level:
2 - 5 years
Education level:

Payroll & Benefits Coordinator

The Children’s Cottage Society is a charitable agency established in Calgary in 1986. The Society’s mission is “Preventing harm and neglect to all children and building strong families through support services, respite programs, and crisis nurseries”. Our vision is to achieve “Safe Children in Healthy Families”.

Payroll & Benefits Coordinator (Full-Time Position)

Job Purpose:

The Payroll & Benefits Coordinator will be responsible for the timely and accurate processing of payroll, payroll reports and benefits administration.


  • Post-secondary education in Accounting or Business
  • PCP certification (certification must be current)
  • Minimum 5 years of experience in full cycle start to finish payroll processing
  • Minimum 5 years of experience in benefits administration
  • Understanding of Alberta Employment Standards
  • Understanding of CRA payroll and benefits related guidelines
  • Understanding of basic accounting principles
  • Strong Microsoft Office experience
  • Impeccable attention to detail and accuracy
  • Highest degree of integrity, confidentiality and discretion


  • Experience with Ceridian products and services including Powerpay and Dayforce.
  • Experience with QuickBooks
  • Payroll and benefits experience in a not-for profit organization
  • Experience processing payroll for salary, shift and on-call workers
  • Accounting/bookkeeping experience

Responsibilities Include:

  • Process hourly and salaried payroll (approximately 145 employees) according to set timelines
  • Prepare and enter payroll journal entries into QuickBooks after each pay run
  • Verify accuracy of payroll related transactions against Ceridian and QuickBooks
  • Administer WCB account including reconcile and review quarterly payments and complete annual filings
  • Attend United Way Benefits Plan Meetings and report back to HR Associate
  • Provide support for internal and external audits
  • Reconcile all general ledger accounts related to salaries and benefits
  • Prepare, update and maintain employee files
  • Maintain sick and vacation tracking spreadsheets and information in payroll software
  • Prepare and provide management with monthly sick time and vacation records per department
  • Prepare all salary and benefits related year end accruals
  • Annual T4 review and reconciliation
  • Utilizes all internal software and defined processes to ensure payroll compliance, optimal productivity and accuracy. Can make recommendations to streamline internal processing
  • Assist the Director of Finance on an ad hoc basis
  • Back-up for accounts payable
  • Administer the health and dental and benefits program
  • Administer the group insurance/pension programs
  • Act as a liaison between the employees and the benefits providers
  • Reconcile and review group benefits on a monthly basis
  • Assist in on-boarding and off-boarding processes
  • Assist with Staff Appreciation activities
  • Assist the Human Resources Associate with HR metrics.
  • Provide offer letters with direction from the HR Associate.
  • Work collaboratively with the HR Associate to develop and maintain HR policies and job descriptions.
  • Ensure that all Employee files and records are complete.
  • Ensure that staff Access data base is up to date and train managers to enter ongoing data.

Attributes & Other Skills:

  • Reliable and punctual
  • Effective verbal and written communication skills
  • Capacity to multi task and complete tasks and project work within assigned timelines
  • Ability to organize, prioritize and manage work tasks and follow up in a timely manner
  • Ability to problem solve
  • Aptitude to collaborate, take direction and both work independently and/or within a team.

Hours of work: Full Time 8:30am to 4:30pm (40 Hour work week)

Location of Work:  Suite 204, 2120 Kensington Road NW Calgary

Interested and qualified applicants should apply with a resume and cover letter to: [email protected]

For more information about the Society please visit:

Closing Date: Until the successful candidate is recruited.   

We appreciate the interest of all applicants however we will only contact those invited for an interview.