This job has expired and you can't apply for it anymore.
Company Name:
The Calgary Foundation
Approximate Salary:
Not Specified
Calgary, Alberta
Position type:
Full Time
Experience level:
2 - 5 years
Education level:

Grants Administrator

Specific Duties

Database Administration:

  • Schedule payments in the FIMS software for appropriate granting programs. Ensure that all grant conditions have been satisfied before grant payments are generated. Ensure that grants are accurately entered into the Foundation’s database system, reflecting the appropriate authorities’ (donor or committees) recommendations, Fund or Grant Agreements, compliance with Canada Revenue Agency requirements, current contact information for grantees, and the Foundation’s grant coding practices.
  • Work with Donor Grants Administrator to process donor advised and designated grants as needed.
  • Provide backup and vacation relief for Donor Grants Administrator.
  • Prepare and photocopy granting correspondence and internal audit documents for semi-monthly payment processing deadlines.

 Records Management:

  • Maintain data integrity and completeness by filing all hard copy and digital granting/fund files to ensure audit compliance for granting.
  • Archive hard copy and digital granting files according to retention schedules.
  • Offer suggestions to enhance organizational effectiveness.

 Volunteer, Committee and Grantee support:

  • Attend Neighbour Grants, Community Grants, Major & Signature Grants meetings, prepare agendas and take minutes. Assist in preparation for meetings as needed.
  • Assist in collating information packages for volunteers and staff as needed for each granting program.
  • Generate appropriate lists of applications and approved grants for Foundation website posting and other purposes as required.


  • Correspond with grantees regarding payments as appropriate for each granting program
  • Ensure grantees have current contact information and Liaise with the Grants Associate to maintain current organization and user profiles in online granting systems and FIMS.
  • Distribute and track grant acknowledgement and ‘thank you’ letters to grants team staff and/or Fund Contacts as appropriate

 Other duties:

  • Provide reception coverage as required
  • Perform other CF related duties as requested from time to time



A minimum of 2 years work related experience, ability to multi-task and prioritize, detail-oriented, strong planning and organizational skills, excellent written and oral communication skills, relational database and records management experience, and advanced Microsoft Office skills.  Knowledge of charities’ needs and work in Calgary and area and an on-going interest in learning about the charitable sector are desirable.

How to Apply

Interested candidates are invited to email their PDF cover letters and resumes in confidence, including salary expectations, by July 4, 2019 to Tracy Maracle, Director – Governance, H.R. & Administration, at [email protected]

The salary for this full-time position is competitive with industry standards.  In addition to salary, a comprehensive benefits package and participation in a matching RRSP program is also offered.

For information regarding the Calgary Foundation please visit Thank you for your interest.

More Jobs Like This