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Company Name:
United Way of Calgary and Area
Approximate Salary:
Not Specified
Calgary, Alberta
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Bachelor's Degree

Executive Assistant to COO

United Way of Calgary and Area brings together donors, corporations, agencies, and government to solve complex issues and improve the lives of more than 150,000 people every year. Since 1940, United Way has supported agencies that assist vulnerable Calgarians. Today, United Way invests in programs and collaborations that tackle root causes of social issues to help people overcome poverty, set kids up for success, and build strong communities.


We’re looking for our next great team member!


As professional administrator you’re an Outlook scheduling dynamo that can support a busy and diverse portfolio. You bring a calm, “can do” attitude that likes to problem solve and have fun with your work. It’s a close team so we pitch in to support one another which means you get to flex your skills in many areas. We do local good and we always want to have more impact so we’re an organization always evolving to be better – you thrive in change and can adapt. Ready for a challenge and the best work of your career? We want to hear from you!


The Core Competency characteristics every member of United Way is expected to possess are Adaptable & Resilient, Relationship-Oriented, Collaborative, Results-Driven, Values-Driven, and Strategic Thinking.



  • Provide administrative support to the Chief Operating Officer, Executive team and as required to the President and CEO and Board of Directors and Committees.
  • Act as a representative of the Executive Office and United Way of Calgary & Area.
  • Oversee calendars, schedules, emails, and phone calls.
  • Gather and prepare information required for meetings, monthly Board of Directors, Committee meetings.
  • Follow up work with UW stakeholders, volunteers, community members, Board and or Committee members as required.
  • Prepare agendas, take and edit minutes, prepare reports, presentations and correspondence.
  • Material preparation, online filing, mail processing.
  • Contact Management: update contact lists, distribution lists, board and committee lists.
  • Work with the UWCA Committee Chairs and members as required.
  • Communicate using good judgment and a professional approach.
  • Ensure discretion, confidentiality and privacy is upheld.
  • Engage and participate on the internal Administrator team.
    • Provide coverage for Reception as needed, fulfilling all duties of the receptionist.


Qualifications & Skills:

  • Post Secondary certificate in Business Administration and a minimum of 2-5 years of related experience or equivalent education and experience.
  • Experience supporting senior level executives and board preferred; understanding of governance processes.  
  • Intermediate to advanced proficiency using Microsoft Office suite (Word, Excel, Outlook, SharePoint, PowerPoint).
  • Well-organized with a strong attention to detail.
  • Flexible, self-starter who works well with limited supervision and strong ownership of the work.
  • Ability to prioritize and get things done.
  • Outstanding communication skills both verbal and written.
  • Aptitude to learn and leverage technology, new applications and tools specifically in the Microsoft Office Suite, Sharepoint and ANDAR.
  • Exceptional interpersonal skills, with sound judgment and a diplomatic approach.
  • Initiative and demonstrated willingness to take responsibility.
  • Ability to thrive in a fast-paced, dynamic, collaborative environment.
  • Excellent customer service skills.
  • A continuous improvement mindset, enthused and thrives in a changing work environment.






  • Reply by email - no later than 12 p.m. July 30 , 2019 – Please state salary expectations
  • Send to:  [email protected]
  • Subject Line: Executive Assistant, COO, Your Name
  • Attachment: Your email should include one PDF attachment combining the cover letter and resume
  • Please name the attachment last name_first name (example: singh_tanya.pdf)


We thank all applicants for their interest and effort in applying for this position, however, only those being considered will be contacted