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Company Name:
The Calgary Foundation
Approximate Salary:
Not Specified
Calgary, Alberta
Position type:
Full Time
Experience level:
2 - 5 years
Education level:

Awards Program Coordinator

Established in 1955, Calgary Foundation is a permanent endowment held in perpetuity for the benefit of the community.  The Foundation is a 360-degree grant maker distributing more than $45 million annually to all facets of the charitable sector.  Calgary Foundation is one of the largest and fastest growing community foundations in Canada with assets of $975.3 million at March 31, 2018. 

The Opportunity

Do you have a passion for education?  Calgary Foundation is seeking a full-time Awards Program Coordinator that will advance the vision and mission of the Calgary Foundation (“Foundation”) by administering a growing number of online award processes including promoting awards, managing award applications, coordinating selection committee meeting, and generating scholarship grant payments.

Working closely with the Scholarships & Awards Advisor, this position ensures the optimal coordination of and response to multiple, concurrent, award applications, recipients and institutions in a timely and accurate manner.  The Awards Program Coordinator is the primary contact for award applicants, recipients and institutions regarding application process, application status, payments and related activities.

This role shall also maintain an overall understanding of the Foundation’s strategic plan to permit knowledgeable and informed responses to routine inquiries about the Foundation’s activities, events and functions.

Desired Outcomes

  • Proactive and responsive timely support of award applicants.
  • Satisfaction of donors and donor families participating in award selection processes.
  • Ensure awards are widely promoted to receive top-notch, best quality applications. 


  • Manage and add new online application and evaluation processes including pre-screening applicants for eligibility based on criteria.
  • Archive and update processes at end of cycle.
  • Award promotions, including online and social media, refine unique promotional plan and execute for each award process.
  • Import student records from Foundant (online application software) to FIMS and create overview reports of award applications for distribution to selection committees.
  • Prepare and distribute application packages and/or assign online access to committee members for review, documentation of decisions.
  • Document changes to administration of internal awards, update “Foundant to FIMS” process manual, and Awards Brochure.
  • Manage correspondence to forward to donors and coordinate attendance at celebratory events.
  • Generate designated awards payment, track and save reports of award recipients from educational institutions and charitable organizations.
  • Maintain the award office email account, responding to inquiries clearly, accurately and professionally.
  • Perform administrative functions including room booking, equipment, refreshments, etc.
  • Provide support to Scholarships & Awards Advisor: coordinating appointments, meetings, events and other activities.
  • Other duties, as may be required from time to time.


  • Post-secondary education, preferably in administration, communications, public relations or finance
  • Minimum two year’s experience in scholarship administration or with a private or community foundation would be an asset
  • Demonstrated customer service orientation
  • Excellent communication skills:  both written and oral
  • Exemplary attention to detail and organization skills
  • Proven accuracy with data entry and effective utilization of database systems
  • Proficient in MS Office: Word & Excel are essential
  • Ability to set priorities and meet deadlines
  • Ability to work with individuals with diverse backgrounds
  • Ability to identify and recommend improvements to processes
  • Initiative and ability to contribute positively to a team environment
  • Experience with Social Media

How to Apply

The salary for this full-time position is competitive with industry standards.  In addition to salary, a comprehensive benefits package and participation in a matching RRSP program is also offered.

Interested candidates are invited to submit, via email, a resume together with their salary expectations and cover letter in PDF format, no later than Friday March 1, 2019 to:

Tracy Maracle

Director – Governance, Human Resources & Administration

Email:  [email protected]     

We thank all applicants for their interest, but only those selected for an interview will be contacted.  For information regarding the Calgary Foundation please visit