Company Name:
HRJ Consulting Ltd.
Approximate Salary:
Not Specified
Calgary, Alberta
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Bachelor's Degree
300, 1122 - 4th Street SW

Program Assistant


Program Assistant HRJ Consulting, Ltd.  | Calgary, AB

Start Date

December 1, 2018

Who Are We?

HRJ Consulting Ltd. provides grants management services to Donors who have a vision of people in our communities being healthy, educated and economically self-sufficient. Our goal is to conduct a seamless and professional charitable giving program across Western Canada and the Midwest United States. Our head office is in Calgary, Alberta. Visit our website at for more information.

The Position

We are hiring an energetic and highly-motivated individual who communicates clearly and effectively to join our program team. The individual in this administrative support role will work closely with at least two Program Officers in the management of a busy portfolio. Additional project support, including research, may be required.


●       communicating effectively with grantees

●       reviewing initial inquiries and applications, payments and reports

●       synthesizing and summarizing detailed information into reports and other presentations

●       composing letters and other correspondence to and from applicants and grantees

●       responding to questions from applicants and grantees about internal process

●       managing grantee compliance with respect to payment and reporting obligations

●       maintaining physical and systems files

●       following detailed process guides and checklists to ensure data integrity and adherence to internal programmatic due diligence requirements

●       understanding and ability to communicate investment framework to applicants/grantees 

●       filing, data entry, photocopying and managing schedules

●       providing back up within the work unit and across the organization where necessary, including reception duties

●       participating in cross-disciplinary teams, as needed and/or interested

Qualifications and Professional Experience

●       undergraduate degree 

●       three to five years administrative or applicable work experience 

●       proficiency with databases, Microsoft Office (Word, Excel) and Google (email, calendar, drive, docs, hangouts) 

●       previous experience working in the nonprofit sector or legal field considered an asset 

Skills and Attributes

●       excellent writing, editing and analytical abilities 

●       thorough knowledge of English grammar, punctuation and spelling 

●       strong numeracy skills and the ability to understand financial data

●       exceptional attention to details, accuracy and deadlines  

●       strong time management, organizational and interpersonal skills

●       positive can-do disposition and an aptitude for learning

●       ability to work independently in a collaborative, team-oriented environment

●       ability to exercise sound judgment in handling and protecting confidential and proprietary data and information

Why Work at HRJ Consulting Ltd.?

●       small organization committed to making a difference

●       competitive compensation and benefit package

●       friendly team and family-friendly atmosphere

●       flexible, results-focused workplace


If you think you have what it takes to fill this position, we would be happy to review your application. To express your interest, submit your current resume, cover letter, and salary expectations to [email protected] by October 23, 2018. Short-listed applicants will be asked to participate in a written report summarizing exercise. We thank all interested applicants, however, only those under consideration will be contacted.

Staff Testimonials 

“I wanted a job with more meaning and work life balance.”


 “I love coming into this office and the people that we work with, it feels like family… I am impressed at how good we are as an office…. It amazes me how well we get along and everyone is super smart and engaged in what we are doing and we all have different backgrounds. As far as my job I love my diversity and the opportunity to take on projects.”