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Company Name:
Children's Cottage Society
Approximate Salary:
Not Specified
Calgary, Alberta
Position type:
Full Time
Experience level:
5 - 10 years
Education level:
Not specified

Maintenance Coordinator

Maintenance Coordinator

Competition #MC- 09282018

The Children’s Cottage Society is a charitable agency established in Calgary in 1986. The Society’s mission is “Preventing harm and neglect to all children and building strong families through support services, respite programs, and crisis nurseries”. Our vision is to achieve “Safe Children in Healthy Families”.

The Maintenance Coordinator position exists to ensure that the preventative maintenance, on-going maintenance and safety of the physical settings (residential locations, properties of CCS and relevant areas pertaining to the Kensington offices of the Children’s Cottage Society.

This position is 40 hours per week and may be at times asked to work outside of regular work hours for emergency or contractor purposes; early mornings, evenings or weekends.

Essential Functions

 1.    Performs tasks associated with daily upkeep of all Children’s Cottage Society facilities, properties and offices.

  • Performs routine installment, maintenance, replacement and/or repairs of plumbing systems and a variety of plumbing fixtures such as faucets, sinks and toilets
  • Performs maintenance and repairing or replacing doors, windows, stairs, railings, floors, gates, furniture, locks, and door hardware.  Installs window blinds, shelves, tables, signs, and modular furniture
  • Assists with the renovation/remodeling of offices and residential rooms; repairs plaster and drywall, prepares surfaces for painting, paints interior and exterior building structures, fixtures, equipment; strips and paints or stains cabinets, doors, and woodwork.
  • Repairs and inspects stove, fridge, washer and dryer, and other appliances; installing and maintaining lighting fixtures, outlets, and switches.
  • Performs outside grounds maintenance duties such as mowing lawns, trimming bushes, landscaping of artificial turf grass as required.
  • Oversee the contractor for snow removal, perform light snow removal and ensures de-icing is done.
  • Responds to emergency repair needs with solutions and acts upon these solutions in a timely manner.
  • Transporting/moving of donations, furniture, recycling, and garbage.
  • Ensuring that maintenance supplies are ordered regularly and when needed parts are ordered and retrieved.
  • Works collaboratively with facility housekeeping and food coordinator in relation to repairs and coordination of storage space.
  • Conducts weekly resident room inspections and overall site inspections in coordination with housekeeping staff in order to determine repair and perform maintenance requirements.
  • Inspection of outdoor play equipment, cleaning schedule for outdoor windows, siding, eaves, painting, replace lighting in and out.
  • Maintenance of playground equipment, yard and turf. 

 2.    Contractor/Volunteer Relationships

  • Assess when an outside contractors need to be called upon to perform services out of scope.
  • Be present to oversee repairs of items when contractors have been called upon, ensuring that they are following and maintaining work in a safe a manner, following policies and procedures.
  • Establish and maintain an active list of contractors to be used for large jobs and afterhours support.
  • Work with and lead volunteers/oversee volunteer groups to achieve the ongoing maintenance of the yards and buildings.

3.    Develops and Implements Maintenance logs and Plans

  • Develops and maintain a preventative maintenance schedule for all current and upcoming sites. Work with program managers and office administration of various sites to develop maintenance solutions and schedules
  • Adheres to the work request and other departmental tracking systems; follows established procedures and submits documentation in a timely manner.

4.    Budgets

  • Performs cost-benefit analysis, for maintenance purchase and/or repairs
    • Work with the related program managers and expense approval policies to put in emergency repair recommendations that fall outside of budget parameters.
    • Ensures that needed supplies are purchased with the budget in mind.

5.    Health and Safety

  • Follow and ensure others are following correct safety procedures in all work/maintenance.
  • Remediate any potential safety hazards that could injure someone and report potential safety hazards.
  • Develop strategies to safely work with and lead and oversee volunteers and/or volunteer groups to achieve the ongoing maintenance of all locations
  • Record and complete maintenance tasks in a spread sheet. Uses computer for data entry
  • Is an active member of OH&S Committees for all sites and participates in related site inspections.
  • Ensures that ongoing safety requirements are upheld and become routine for all sites in an effort to ensure ongoing safety compliance.
  • Inspect and replace fire extinguisher and exit signs.

6.    Other maintenance-related duties as required.


Skills or Other Qualifications


  • 5 years of Facilities and Maintenance experience
  • Knowledge and experience of interior and exterior household and yard maintenance.
  • Valid driver’s license, with a clean drivers abstract.
  • Owns a dependable vehicle, to use on the job. Access to a truck when needed is an asset.
  • Possess leadership skills to lead and delegate tasks in a way that empowers volunteers to support the Society’s land and building maintenance goals.
  • Organizational skills to handle multiple projects simultaneously
  • Proficiency with Spreadsheets, such as MS Word and MS Excel – used for tracking maintenance logs, manage inventory and track maintenance budgets.
  • Effective communication skills verbally and in writing. 
  • Problem Solving Skills to diagnose the root cause, and create actions plans to address the problem and prevention.
  • Competency in operating hand and landscaping tools for basic maintenance of buildings and grounds.


Application Deadline: Until a qualified applicant is found.  

Please send a cover letter and resume quoting Competition #MC- 09282018

by email to:  [email protected]

We appreciate the interest of all applicants, however we will only contact those selected for an interview.

For more information about our organization, please go to