This job has expired and you can't apply for it anymore.
Company Name:
Calgary Reads
Approximate Salary:
Not Specified
Calgary, Alberta
Education and Research
Position type:
Full Time
Experience level:
5 - 10 years
Education level:

Executive Assistant

Do you believe every child deserves to read with confidence and joy? Are you passionate about books and reading, and interacting with like-minded people who work every day to transform the lives of children and their families through a reading movement? Are you always willing to try and learn new things and adaptable to changing course at a moment’s notice? And, finally, do you believe that a small, motivated nonprofit can make a difference in the larger literacy landscape? If you answered yes to these questions, Calgary Reads is a great fit for you!

Executive Assistant

The Executive Assistant (EA) is a hybrid role comprised of two primary responsibilities: EA to the CEO and Leadership Team, and Corporate Secretary to the Board of Directors.

The successful candidate will have a minimum of five years’ EA experience working with senior leadership. The EA has to work with speed, flexibility and accuracy, be adaptable to change and comfortable with unpredictability, and demonstrate a willingness to meet high expectations. An ability to work effectively, both, in a team environment and independently in supporting the Chief Executive Officer (CEO) and Leadership Team is essential. The CEO’s time in the office varies greatly and the EA must be self-directed, take initiative and anticipate the needs of the CEO and Leadership Team. This is a full-time position reporting directly to the CEO.

Primary Responsibilities:

          Executive Assistant to the CEO:

  • Implement and integrate administrative systems and processes to support the CEO and Leadership Team in an effective manner
  • Manage the CEO’s schedule and daily activities
  • Anticipate the needs of the CEO and Leadership Team and be proactive in identifying potential challenges and opportunities
  • Maintain positive relationships with Calgary Reads staff, Board, and other stakeholders

          Corporate Secretary to the Board of Directors:

  • Attend meetings, take minutes, and oversee and implement all details concerning board and committee meetings
  • Managing Board communications, including Board binder, consent agenda and web portal

Skills & Knowledge:

This position requires exceptional skills in:

  • Administration and organization
  • Technology; ability to embrace new IT systems, databases, etc.
  • Prioritizing and time management
  • Critical thinking and analytical skills
  • Customer service and interpersonal skills
  • Knowledge of Board governance and experience working with nonprofit boards would be considered an asset

Professional Attributes:

  • Detail-oriented and able to multi-task under deadline pressures while maintaining a calm demeanour
  • With notice, ability to flex schedule to accommodate CEO schedule
  • Exercise good judgement and professionalism when acting on behalf of the CEO
  • Maintain strict confidentiality

Minimum Education/Certification Requirements:

  • 5+ years of computer-based, progressively senior administrative experience
  • Post-secondary education in Administrative or Clerical an asset
  • Proficient in Microsoft Office, with particular emphasis on Microsoft Word, PowerPoint and Outlook
  • Excellent written and oral communication skills in English


Applications will be accepted until end of day on June 25, 2018.

Please send your resume in confidence to Human Resources at [email protected] with the subject line, “Executive Assistant”.

Calgary Reads is an equal opportunity employer. We thank all candidates for their interest. Only those selected for an interview will be contacted. We regret that we are unable to accept telephone inquiries.