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Company Name:
Approximate Salary:
Not Specified
Calgary , Alberta
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Some College Coursework


IntegralOrg is a registered charity focused on advancing the knowledge of registered charities and not-for-profit organizations by training and coaching boards, management and volunteers to carry out their organization's mission. “Our mission is yours”.

We are looking for a full time Administrator with excellent organization skills and the energy to be the hub for a small focused team.

Key Experience

  • At least two years of experience in administration;
  • Strong communication skills (oral & written);
  • Advanced Microsoft Office skills, with an ability to become familiar with other programs and software specific to the organization;
  • Able to maintain an electronic filing system;
  • Knowledge of the not for profit sector;
  • Experience in transcribing of voice to document;
  • Education in business administration would be an asset.

Key Competencies

  • Attention to detail & accuracy;
  • Ability to set priorities and follow through;
  • Problem assessment and problem solving;
  • Research & analyzing information;
  • Meeting timelines;
  • Project management skills.

Job Description

  • Communicate with Leadership team, Board and Accounting as aligned with process and policy;
  • Handle requests for information about IntegralOrg; and forward or follow up as required;
  • Book appointments and clinics for clients and manage calendars; including taking calls, responding to emails and interfacing with clients and partners;
  • Assist in managing details of program sessions across Alberta;
  • Prepare proposals, contracts and client correspondence;
  • Assist with office coordination around day to day operations;
  • Provide assistance in reporting to funders and track details of all funding agreements;
  • Develop and maintain organizational data bases (donors/funders, contacts, mailing lists); 
  • Do research when requested;
  • Prepare charitable donation receipts and thank you letters in a timely fashion;
  • Schedule and coordinate meetings, draft agendas and do follow-up as requested;
  • Comply with all IntegralOrg policies; and suggest changes to process and policy where appropriate.

Salary & Benefits

Compensation commensurate with qualifications and experience.

If you believe this position is made for you, please forward your resume and cover letter to:  [email protected]

 This position will remain open until the right candidate is identified. We thank all candidates for their interest. Only those selected for an interview will be contacted. We regret that we are unable to accept telephone enquiries.

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