Company Name:
Calgary Catholic Immigration Society
Approximate Salary:
Not Specified
Location:
Calgary, Alberta
Country:
Canada
Industry:
Social Services
Position type:
Full Time
Experience level:
Less than 2 years
Education level:
Certification
Contact:
ID
7365
376

Administrative Assistant (LINC program)

Calgary Catholic Immigration Society (CCIS) is a non-profit organization that provides settlement and integration services to all immigrants and refugees in Calgary and Southern Alberta. With over 35 years of solid community experience, 70 active programs, and comprehensive wraparound support, CCIS ensures that our services respond to the needs of ethnically diverse communities within Calgary and area.

Our Business, Employment and Training Services division is currently recruiting for:

 

Administrative Assistant, Language Instruction for Newcomers (LINC) 

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Functional Statement:

Reporting to the LINC Program Manager, this position performs a wide range of administrative and office support activities to facilitate the efficient operation of the LINC program.

This is a fulltime position working 40 hours per week, 12pm – 8pm Monday to Friday each week.

 

Responsibilities:

Provide support with student enrolment services

  • Gather the necessary/prescribed documentation from clients for inclusion in their file
  • Provide an overview/orientation to new clients
  • Establish, maintain and manage a wait list of clients for LINC services
  • Register clients in classes
  • Maintain attendance/tracking sheets for classes and provide them to the Resource Coordinator
  • File all client-related information in client files
  • Follow up, over the phone, with students who fail to attend or those with unexplained absences

Provide and arrange for classroom supports for instructors

  • Ordering and pick up of supplies as identified by instructors
  • Arranges for resource materials as required by the program
  • Provides coaching/intervention options to clients who are in need of support and direction

Provide iCARE back up support when necessary

Perform general clerical duties including, but not limited to:

  • Photocopying, faxing and mailing, of correspondence relevant to the program
  • Receiving and directing visitors and clients
  • Ordering and maintaining office supplies
  • Periodically organize inventory controls of educational materials and tools with the aim of assuring the items availability

Responsible for the orderliness of the Instructors Resource Room relative to materials, Audio-Visual equipment and bulletin board content

 

Qualifications: 

  • Diploma/certificate in office administration
  • Competent with Microsoft office applications
  • Above average verbal communication and documentation skills
  • Ability to speak, write, listen, and secure information in a variety of settings
  • Ability to work effectively with others in a team environment
  • Ability to function in a busy work environment/ability to respond effectively to changing conditions

 

To Apply:

Please send your cover letter and resume, by email, to [email protected] by 4pm on November 15, 2018.

We thank all who are interested and apply for jobs at CCIS, however only those selected to proceed through the hiring process will be contacted.

Please visit www.ccisab.ca for more information on CCIS.