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Company Name:
The Alex
Approximate Salary:
Not Specified
Calgary, Alberta
Position type:
Full Time
Experience level:
5 - 10 years
Education level:
Not specified

Administrative Assistant

Administrative Assistant – Ref. No. 18081


The Alex: Changing Health. Changing Lives. 

The Alex Community Health Centre is a not-for-profit organization that is changing how we look at health care in Calgary. Our health, housing and food programs support our most vulnerable neighbours, tackling tough health and social issues head-on.

Since 1973, our cost-effective programs have provided preventative care in a welcoming, easy to access environment, moving people from poverty to stability and from crisis to wellness.  Using a multidisciplinary team approach, we focus care on assessment, intervention and promotion of all aspects of health. We embrace a model of healthcare that is accessible, responsive and participatory. In addition to the Family Health Centre, we run a Senior’s Health Centre, a Youth Centre, two Mobile Community Health Buses, one Dental Health Bus, four Housing First Programs and a Community Food Centre. 

We are currently seeking an Administrative Assistant at our main location.

What you will do:

  • Managing schedules, booking appointments and meetings
  • Organize meetings which includes:  coordinating internal and external schedules, booking venue, sending invitations, preparing agenda, attending occasional meetings to take minutes, prepare and distribute minutes, follow-up on action items
  • Create, edit, format and proof a wide range of documents, including proposals, reports, forms, contracts, presentations, and letters
  • Reception duties including answering phones, greeting and guiding guests
  • Provide a professional representation of The Alex to internal and external stakeholders
  • Performing confidential administrative functions as assigned  

What you bring:

  • Five years’ administrative experience
  • Ability to work independently and be highly organized, with the ability to effectively manage multiple priorities at one time. 
  • Friendly, cheerful and professional demeanor.
  • Advanced skills in MS Office, in particular Word, Excel, PowerPoint, Visio and Outlook.
  • Superior typing skills with strong attention to detail and accuracy
  • Self-directed with a keen desire to learn new skills and utilize creativity 

We offer a competitive salary and excellent benefits. 

Please submit your resume to:  [email protected] and include job title and reference number in the subject line 

Deadline to apply: November 23, 2018 

We thank all applicants; however, only those selected for an interview will be contacted. 

For further information about The Alex and its programs, we encourage you to visit our website at