Company Name:
Calgary Chamber of Voluntary Organizations
Approximate Salary:
Not Specified
Location:
Calgary, Alberta
Country:
Canada
Industry:
Other
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Not specified
calgarycvo.org
ID
6580
377

Administrative Assistant

 

The Calgary Chamber of Voluntary Organizations (CCVO) is a member-based organization that works to strengthen the nonprofit sector in Calgary and beyond. We provide leadership and give voice to critical issues affecting the nonprofit sector; connect organizations to the information they need; develop practical resources; and build connections between organizations to facilitate learning, sharing of resources and action on common issues.

The Administrative Assistant is an integral member of the CCVO team, providing support for senior management and staff, and serves as the initial point of contact for CCVO. This position would appeal to an administrative professional who thrives in a dynamic environment, has an aptitude for administrative and financial tasks, and is proactive in taking initiative.

REPORTING RELATIONSHIP

The Administrative Assistant reports to the Manager, Administration, provides support to the CEO, and works closely with the contracted financial advisor.

DUTIES AND RESPONSIBILITIES

Administrative & Program Support

  • Front Line Reception – answer phone, send/receive mail and couriers, greet and direct walk-in visitors
  • General office administration – monitor and maintain office equipment, filing systems, and office supplies, liaise with vendors as needed
  • Other duties as required

Financial Support

  • Advise and coordinate with Manager, Administration and contracted financial advisor
  • Coding and data entry of accounts payable and receivable
  • Process payments and collections, including via online platforms
  • Prepare deposits, cheques, and tax receipts
  • Other accounting support as needed

Senior Management Support

  • Manage and maintain schedules, appointments and travel arrangements
  • Update and maintain reference documents and materials
  • Proofread/format letters and documents
  • Provide additional support as required

QUALIFICATIONS

  • Post secondary education in a relevant field and minimum 2 years’ experience in administration and bookkeeping
  • Intermediate to advanced skills in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.  Experience with Microsoft SharePoint would be an asset.
  • Experience with Sage / Simply Accounting is an asset
  • Experience with databases and online platforms such as Constant Contact, PayPal, etc. is an asset
  • Excellent organizational and problem-solving skills; strong attention to detail and accuracy
  • Excellent communication and interpersonal skills, including strong verbal and written communication skills
  • Flexibility to occasionally work outside of regular work hours, as required, for meetings and workshops

CCVO offers a competitive salary and benefits package.

Please send your resume and cover letter directly to Megan Dornstauder at [email protected]